Order materials and services (10279)
4.2.3.1 Process/Review requisitions (10292)
4.2.3.2 Approve requisitions (10293)
4.2.3.3 Solicit/Track vendor quotes (10294)
4.2.3.4 Create/Distribute purchase orders (10295)
4.2.3.5 Expedite orders and satisfy inquiries (10296)
4.2.3.6 Record receipt of goods (10297)
4.2.3.7 Research exceptions (10298)
2. Detailed Narrative of Process
Jose’s Flower Shoppe provides flower in bulk to its clients, such as wedding planners, hotels, funeral homes, etc. The purchasing department consists of one full time employee that handles requisitions from the sales department and communications with vendors.
After clients have called in their orders to the company’s sales department, a requisition slip is sent to the company’s purchasing department. Employee receives requisition slip from sales department. Employee reviews requisition slips for accuracy and approves it. Any unapproved requisition slips are returned to the sales department. Employee enters the requisition into the system.
Employee gets list of approved vendors from system. If there aren’t any approved vendors, employee submits for a new vendor search or the process ends. Employee calls multiple vendors to solicit bids for a specific job, and vendors respond with their bids within one day. Due to the time sensitive nature of the business, bids submitted after the 24 hour deadline are not considered. Employee enters bid information into the system. System then rates vendor proposals. Employee selects best qualifying bidder. The system then automatically generates a purchase order and sends a copy to the vendor and to the sales department. Employee requests tracking information from vendor. Employee receives tracking information from vendor. Employee inputs information into the system and the system sends a notification to the sales department of the estimated time and date of arrival.
Once the shipment has been received, the employee verifies the merchandise against the packing slip. Employee enters the information into the order system, which creates a receiver document. A copy of the receiver document is sent to the accounting department. If the order does not match packing slip or is defective, the employee notifies the vendor of the discrepancy.
1. Brief Description of Process
Order materials and services (10279)
4.2.3.1 Process/Review requisitions (10292)
4.2.3.2 Approve requisitions (10293)
4.2.3.3 Solicit/Track vendor quotes (10294)
4.2.3.4 Create/Distribute purchase orders (10295)
4.2.3.5 Expedite orders and satisfy inquiries (10296)
4.2.3.6 Record receipt of goods (10297)
4.2.3.7 Research exceptions (10298)
2. Detailed Narrative of Process
Jose’s Flower Shoppe provides flower in bulk to its clients, such as wedding planners, hotels, funeral homes, etc. The purchasing department consists of one full time employee that handles requisitions from the sales department and communications with vendors.
After clients have called in their orders to the company’s sales department, a requisition slip is sent to the company’s purchasing department. Employee receives requisition slip from sales department. Employee reviews requisition slips for accuracy and approves it. Any unapproved requisition slips are returned to the sales department. Employee enters the requisition into the system.
Employee gets list of approved vendors from system. If there aren’t any approved vendors, employee submits for a new vendor search or the process ends. Employee calls multiple vendors to solicit bids for a specific job, and vendors respond with their bids within one day. Due to the time sensitive nature of the business, bids submitted after the 24 hour deadline are not considered. Employee enters bid information into the system. System then rates vendor proposals. Employee selects best qualifying bidder. The system then automatically generates a purchase order and sends a copy to the vendor and to the sales department. Employee requests tracking information from vendor. Employee receives tracking information from vendor. Employee inputs information into the system and the system sends a notification to the sales department of the estimated time and date of arrival.
Once the shipment has been received, the employee verifies the merchandise against the packing slip. Employee enters the information into the order system, which creates a receiver document. A copy of the receiver document is sent to the accounting department. If the order does not match packing slip or is defective, the employee notifies the vendor of the discrepancy.
3. Entity and Activity's Table
4. Data Flow Diagrams
Context DFD
Level-0 DFD
5. Flow Chart